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Open your PowerPoint presentation in Normal view and ensure speaker notes are visible below each slide. 2. Click File, then select Print. 3. In Print settings, choose Notes Pages from the layout dropdown to print each slide with its corresponding notes below. 4. Select your printer, number of copies, and other preferences. 5. Click Print to produce a physical copy with slides and notes together, ensuring you have a reference during your presentation.
Printing speaker notes from a PowerPoint presentation is useful when you want a physical copy to reference during your presentation. Here's how to do it on both Windows and Mac:

1. Open Your Presentation in PowerPoint
Make sure your PowerPoint file is open and go to the Normal view (the default editing view). You should see your slides on the main screen and the notes pane below each slide if it’s visible. If not, click View > Notes Page to check the layout.
2. Go to the Print Menu
Click on File in the top-left corner, then select Print from the menu.

3. Choose the Print Layout – “Notes Pages”
In the Print settings, look for the option labeled Full Page Slide, Slides, or Print Layout. Click the dropdown and select Notes Pages.
- Notes Pages prints each slide with its corresponding speaker notes below it — this is the most common choice.
- Alternatively, you can choose Outline and Notes if you want just the text outline with notes next to it, but this is less common.
4. Select Printer and Number of Copies
Choose your printer, set the number of copies, and adjust other preferences like page range or color settings.

5. Print
Click the Print button. Your document will print with each slide followed by its speaker notes on the same page.
Tips:
- If your notes aren’t showing up, double-check that you’ve entered them in the notes pane (below each slide), not just in the slide text.
- On Mac, the steps are nearly identical: File > Print, then click the Layout dropdown and choose Notes Pages.
- You can also print just the outline of your presentation (without slides) by choosing Outline in the print layout — useful for a text-only script.
Basically, the key is selecting Notes Pages in the print settings — otherwise, PowerPoint will only print the slides by default.
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